User activity monitoring (UAM) solutions monitor and track end user behavior on devices, networks, and other company-owned IT resources. There are a few aspects you should be aware of to ensure that you’re legally and ethically monitoring your employees. Undoubtedly, when it functions correctly, the benefits of monitoring software far outweigh the potential disadvantages. If you aren’t already using user activity monitoring software, here are the top reasons why you should.
1. Intercept Security Threats
User activity monitoring software helps you detect potential threats, giving you a stronger line of defense against cyber attacks and data misuse. This tool is particularly helpful to prevent internal data leaks and malicious actions from your company. With user activity monitoring software, you don’t have to worry about employees either intentionally or unintentionally distributing sensitive information.
Keeping an eye on employee browser history, outgoing communications, and other activities helps you to reduce this risk. Monitoring software gives you a way to see if someone inside the company is handling data on unprotected networks, cloud storage sites, or other unauthorized mediums.
2. Improve Workflows and Productivity
Simplifying business processes can lead to dramatic improvements for your business over time. User activity software can help you identify areas where you can save time and resources on certain tasks. Additionally, you can see if employees spend more on less time on particular activities. This can be valuable information for organizational planning and business development.
Monitoring software allows you to gauge employee productivity, idle time, and correspondence. This monitoring can also help your business operate and grow. By helping you to assign and prioritize tasks, your employees can take advantage of the flexibility in their own schedules.
3. Conduct Employee Investigations
In the case of an office dispute, complaint, or report, having evidence can greatly speed up the resolution process. With user activity monitoring software, you can get a head start if you happen to need to carry out employee investigations. This system allows you to track emails, employee browser history, and other elements that could help you solve a dispute.
Instead of relying on hear-say to make decisions, you’ll have concrete proof. This benefits the company, as well as all staff. If people know that their problems will be taken care of fairly and efficiently, they’ll be more likely to come forward. Use monitoring software to build a secure and accommodating workplace for your employees.
4. Prevent Unauthorized Web Use
If your employees are visiting illegal or unapproved websites, you could lose more than just valuable work hours. Leaving company devices unprotected can expose them to viruses and malware.
In many cases, employees might not be able to discern which websites are safe or not. Web activity monitoring software protects them and you from potential threats.
User monitoring software can protect your company from infected links, unauthorized downloads, illegal browsing, and other activities.
5. Protect Sensitive Information
Regardless of the type of company you run, it’s likely that some type of sensitive or personal information has passed through your network. This could lead to devastating consequences if that information ended up in the wrong hands.
Protect your employees, vendors, customers, and brand by overseeing digital activity throughout your entire operation. Integrate user activity monitoring software into your company’s suite of digital tools to streamline daily processes, improve employee conduct, and build the success of your brand.
E-SPIN being active in helping enterprise customers to implement enterprise digital transformation technology including User Activity Monitoring software to achieve regulatory compliance and employee productivity monitoring. E-SPIN since 2005, already in the business of supply, consultancy, integration, training and maintenance of various enterprise ICT solution for enterprise customers and government agencies. Feel free to contact E-SPIN for your project and operation requirements.